Privacy Notice

Last updated: September 4, 2025.

This privacy policy is designed to provide you with a clear understanding of the data we collect through our website, the purposes for which it is processed, and the rights you have. Break the Grid — a creative studio that leads with purpose, blending strategy, storytelling, and digital design — is committed to transparency. We are dedicated to adhering to the General Data Protection Regulation (GDPR) of the European Union and Belgian legislation, as we attach great significance to the preservation of your personal data and privacy.

We would like to inform you that by using our site, completing any form, sending any email, or clicking on any button or link, you acknowledge and accept this privacy notice and authorize Break the Grid in accordance with the provisions of the organic legislation on the protection of personal data to process the personal data you provide us in a computerized system.

We encourage you to review it thoroughly and to reach out to us with any inquiries concerning your personal data.

1. What is our identity?

Break the Grid is the publisher of this website, a creative studio that leads with purpose, blending strategy, storytelling, and digital design.

  • Legal Form: SRL

  • Headquarters: Rue de Mulhouse 36, 4020 Liège, Belgium

  • VAT Number: BE 0448.845.526

  • Telephone: +32 (0) 475 51 33 42

  • Email address: sebastien@breakthegrid.com

  • Publication Director: Sébastien Dohogne, Manager


2. What types of personal data do we collect?

Break the Grid assumes that the data has been recorded by its owner or a person duly authorized by the latter and that it is accurate and reliable. We only collect the data that is essential for the proper administration of our site, our exchanges, and our recruitment processes. This includes:

  • First and last names

  • Email address

  • Telephone

  • Data browsing

  • Country

  • Company Size


3. What is the methodology for gathering this information?

  • Through the contact form, schedule appointment,  or direct email

  • Through the submission of a spontaneous job applications

  • Through the documents or any pertinent references associated with work portfolios during the application process

  • By implementing analytical cookies during your browsing session


4. Why are we utilizing your data?

We employ your data to:

  • Respond to your inquiries regarding contact

  • Manage applications, including freelance collaborations, internships, and employment

  • If you have subscribed to our newsletter, we will send you news or publications

  • Conduct a performance evaluation of our website


5. Processing under legal authority

Your data is processed in accordance with the GDPR, which is predicated on:

  • Your unambiguous consent (application, newsletter, contact, and site use)

  • Our legitimate interest (site administration, recruitment)

  • Compliance with our legal obligations


6. What is the duration of our retention of your data?

  • Contact information: for a period of up to 12 months following the most recent exchange

  • Maximum period of analytical data: twelve months

  • Subscription to the newsletter: until it is terminated

  • Applications (portfolios, letters, CVs):

  • Profiles that were not selected may be retained for up to 12 months following their receipt

  • Indefinitely, if the candidate's explicit consent is obtained and the profile is likely to be recontacted

You have the option to request the deletion of your application data at any time.


7. To whom do we disclose your information?

Our technical service providers are the sole recipients of your data.

  • OVH (website hosting that adheres to the General Data Protection Regulation)

  • In order to analyze the traffic on our website, we have implemented Google Analytics 

We do not sell or share your data with third parties. Your personal data is never shared with third parties without your consent.


8. Your Rights

To ensure compliance with the GDPR, you may at any time:

  • Access your data

  • Rectify or update your data

  • Request the deletion of your data

  • Withdraw your consent

  • Object to specific processing activities

To exercise your rights, please contact hello@breakthegrid.com


9. Cookies

Cookies are implemented on our website to:

  • Analyze the audience using Google Analytics

  • Enhance the navigation

  • Enhance the user experience

Upon your arrival, a consent manager will be displayed. For additional information, please refer to our Cookies Notice.


10. Security of Data

We ensure that your personal data is safeguarded by taking all appropriate measures:

  • The website is secured with SSL encryption

  • Data access is restricted

  • Regular data backups are performed

  • Our platforms provide secure authentication

  • Hosting is provided by a reputable European provider, ensuring compliance with data protection regulations

  • Regular security updates and plugin maintenance are performed

  • Strong authentication is enforced on all administrative accounts

11. Modifications to this policy

Updates to this policy may be implemented.